What is a stakeholder?
Stakeholders are all parties involved in the project, such as the clients, general contractor, engineer, architect, project manager, service providers, et cetera. This list of parties allows us to plan and think of general topics to be communicated, such as project progress, accomplishments, upcoming challenges, significant changes, budget status, and timeline.
What is a stakeholder engagement strategy?
A stakeholder engagement strategy is a strategy model that will help you plan how often you need to communicate with the different stakeholder groups and decide which tools to use for each one. We need to transmit the decisions that affect and interest the several stakeholder groups differently. At Prod Space, our role is to optimize your stakeholder engagement strategy through our advent of online tools and put digital at its heart. We strive to consult, inform and engage efficiently with stakeholders. Our goal is to ensure optimal communication.
Why have a stakeholder engagement strategy?
Depending on which sector you work in, we will ensure that your strategy haves effective stakeholder collaboration that can deliver more customers, better-formulated policy, well-managed projects, innovation, and more.
How do you manage stakeholder engagement?
At Prod Space, we base our strategy on dividing the entire process into four essential vital steps that we will eventually detail in this list:
- Stakeholder mapping:
We identify both internal and external stakeholders and map them into four groups. In this way, we set the best strategies to engage and communicate with each group separately.
- Purpose definition:
Having a clear purpose is key to effective stakeholder engagement.
When you have a clear vision of what you want to achieve, the engagement process becomes more meaningful for all involved.
The purpose we will set depends on both your sector and individual organization.
Our strategy guarantees using a specific matrix to identify relevant stakeholders and manage their involvement in the most appropriate and personalized way.
This operation depends on how active and influential the stakeholders are. We can site some cooperation examples such as: working together, showing consideration, informing them, or keeping them satisfied.
- Mapping available tools to identified stakeholders:
Once we identify stakeholders and their distinct purposes, we proceed by finding the best tools to inform, consult or collaborate with them.
As for choosing digital tools for the collaboration, we create a map and overlay it on the original matrix.
However, if deemed necessary, we can easily do the same work using traditional stakeholder engagement tools, if needed, such as paper questionnaires, information roadshows, face-to-face meetings, and newspaper advertisements. Because what matters, in the end, is meeting all your possible needs flawlessly.
- Choosing the most appropriate methods and technologies:
At Prod Space, we use all of the following methods to achieve internal and external stakeholders’ collaboration:
- We provide securitized workspaces to gather information, share ideas, or contribute to an established project.
- Team creation, permission assignment, tailored communications, and access to each stakeholder.
- File sharing with document locking, an all-encompassing audit trail, and notifications by email.
- Team collaboration, with tools such as co-authored documents, custom online databases, RSS feeds, discussion forums, and more…
- We manage tasks and projects, drive and evaluate stakeholder contributions.
- Consultation using questionnaires, polls, and comment forms.
Additionally, we advise you to trust our flexible online collaboration strategy that lets you think big and start small.
Prod Space is committed to expanding the scope of your stakeholder engagement plan as new projects arise.
With this info, we are only scratching the surface of the possibilities.
If you are serious about reaping the benefits of stakeholder engagement, we strongly advise you to contact us and book a consultation.
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